Perfect. Wow, what a day. It's Friday. We're in a virtual conference and so much information is coming into our brains and then we get to apply them. So I just wanted to acknowledge everyone in whatever state you're currently in. Take a deep breath. Breathe, look at something pleasant in your room and just ground yourself. Right now before I happen to any information. Yes. Today's presentation is called The Human under the hat, identifying our roles and healthy transitions from one hat to the next. This is a topic that I feel really passionate about, but I also don't feel like I'm an expert in during this time, there's going to be a good amount of space for us to get to talk and figure out what's actually going on in our lives with our transitions and our hats that we're wearing. This is my face. Again, you can see it in the virtual world to right here. Like I mentioned earlier, my, I am an academic coach at the University of Arkansas. I work with only engineers. I love engineers. And I really enjoy my job. There's so much joy in so much challenge and coaching people. And I enjoy the differences that come into the room every day with all the different people I interact with, enrolls that I wear. This is where we're going today. First, we're going to start with a story. We're going to talk about an invisible workload, the invisible workload that all of us carry. We're going to talk about these transitions and then boundaries and limitations that each of us have. Then we're going to break into groups. And so if you're planning on not talking during this next hour, you're gonna go into a group with one or two other people, are wondering to other people and so get ready to work through some of your own stuff, your own hats. I'm hoping that everyone walks away with a practical of what they wanna do with these hats that we're wearing. Then we're going to organize our closets, not actually, but our mental closets, r hat closets, and then go back into groups again to put some more practicals behind the things that we talk about. So story time. You can also during this time, I know you're a human. So if you need to turn your screen off and have child runs in the door or a dog barks, or a coworker comes in, feel free to do whatever you need to do. But you also can put your screen on the whole time because I know whenever I have my screen on, I pay way more to what's going on. So I just want to invite you into attention today. But during this time you can close your eyes looking at me now. But I will read the story. The door opens behind me, are the door closes behind me as I reflect, as the reflection of the day begins. Why do I feel so spent while being filled at the exact same time? What happened today? Thinking back, it started in the morning. Beep, beep, beep. The alarm goes off at 05:16 AM. And today was the day I actually chose to respond to it. I sat in my quiet house to journal, meditate, and prepare for the day, fighting the distractions and the draw to get back into bed, the time flew and all of a sudden it was 07:30 AM. Where did the time go? I quickly got ready, made my coffee. My family was out the door. So much verse low morning after the 30-minute commute of listening too controversial podcast on double speed, I walked into my office unregulated, but ready to change the world. I looked at my calendar and noticed I had forced you to meetings. One class presentation, a meeting with a supervisor, a lunch with a friend, undergrad class. I had not done the reading for. I remember taking a deep breath and accepting the Hatch Show for the day I put on my coaching hat, I list out with the first student who frantically explained how she failed the exam. We had created a study plan for the week earlier. I've put on the counseling hat as I gave her tissues and navigator failures. And then I put on the advisor hat. We discussed if she should drop the class or stay in it. As you walked out the door, the next student was waiting for their appointment. I welcome to come in and spent the next 15 minutes playing whack-a-mole. I don t know is because his mom told him to come and he didn't want to be there. There was a ten-minute break before my meeting with my supervisor. During this meeting, I explained how the coaching program is doing and what our efforts we are going to be to reach students this year. I was given a new hat from this meeting, the research data analyzer had to complete an assessment to capture all of the impactful, non-tangible work my team was doing with students to explain to the faculty across campus what we're up to. I rushed off to the next meeting, feeling overwhelmed as I stepped into a lunch with my friend, I tried to take off my work hats as my friend dumped all of her recent challenges and unemployment struggles for the next 45 minutes. The rest of the day was a blur with the class presentation, student meetings, and grad class. All I can remember is putting on the performance present r hat, back to the coaching hat, then to Student Mode. No wonder I feel spent and filled. How could I not? Does this sound like anyone else's lives? This is a small glimpse of everyday life. For potentially SS coaches, you probably have different pieces that fill into your everyday life. But my hope is to bring some clarity, some insight, and some perspective to how to navigate our days where we don't feel like our days take us, but instead we can take our days. This potentially might be the invisible workload that we all carry. Although your title might say one thing. These are different things that we have to navigate and work through every day as different things come at us. Sometimes we're butting in coaching program. The next minute we're setting up, the next meeting that we're going to have with a student. Well, then being a counselor and navigating that line of when do I need to refer you to a counselor and when do I need to carry the ceiling so you can keep moving on because there's trust here. Then also developing resources, trying to get all of the information in our brains that we know will be effective for the students into their hands so they can walk away and actually apply them, which is a whole nother as an academic coach. While also navigating advisors, I don't know what everyone's roles are, what they're doing. But I know that you probably are walking that line two of okay. Now I'm helping you with your degree plan, but that's not really my job or maybe it is your job. And then you're trying to be a coach. If you're feeling overwhelmed already, I just wanted to put this in front of you so you can see if you feel overwhelmed, it's valid and it's real quickly defining a hat. Very practically. What, why, how here we are. Is a shape covering for the head worn for warmth as a fashion item and as part of a uniform. Although that's a very practical definition, it's still feels valid for the different hats that we're wearing. Hats give us security or hats give us identity or hats give us understanding of who we are. And they're part of our uniforms. They although we don't physically wear hats unless you do. Great. If you do. They're part of what we do. But the one we're more referring to is referring to your particular role or occupation that someone of someone who has more than one. Now we're going to talk about transitioning. We define what a hat is. It's now how do we transition better from one hat, the next? And this actually spells out hats, human acknowledgment transition string. Starting out with seeing yourself as a human and asking yourself questions of who am I underneath the hat or without the hat? We are coaches and so we like questions. And this is a question that you can ask yourself whenever you first walk into work. Before I put any of these hats on, Who am I? What stays throughout all of these hats? So as I transition, I know this piece of me doesn't have to move. Also asking what does unconditional love say about me? This question takes away the judge takes away the attacks that we can have on ourselves and just ask the question of if unconditional love was a person or able to speak through my phone, like what would they say about who I am without any of my hats or even with these different hats I wear. Then asking yourself, am I ready to step into the next? This is a helpful question because sometimes we just go, we just run into our next things. But ultimately with this slide, I want you to know that you have a choice and everything that you're saying yes to you. You can also say no to it. And although that might not feel actually practical for different seasons and pieces of your life, there is a piece of that that is true. That's comes with the acknowledging of what am I feeling, what am I feeling in this transition of my day going from home life to work life, what am I feeling in the transition from a student meeting to a meeting with my supervisor, what comes up for me when I'm thinking about this transition, then asking the question of what is this really about? If there's a lot of anxiety and fear and anything, sadness, anger that comes up asking is this may be connected to a different part of my day or my life. And then knowing, Do I need to say now? Again, a lot of times we can't say no. But I want to challenge in that space, could something be rearranged or adjusted if you're not in a space to really step into the next piece. Then when the transition is making the choice to step into what you're going into next, and also potentially changing your attitude or the direction. Sometimes all I need is a simple, I see you, I know where you are. Okay. Now I can step into this and I will deal with whatever it came up in that 2 second acknowledgment to wear, then I can step into this and be here for this other person. As we walk through this hat, HAT human acknowledged transition, we get to strengthen our ability to be with the people that we love and people we are working for and working with. We get to celebrate ourselves as we see what we overcome and the flexibility that we carry as we step into each of the different pieces of our day, of our lives and ultimately get to grow. Sometimes when we don't acknowledge it stifles and limits our ability to continue to grow in each of the spaces that we're in. Does that make sense to everyone? Seeing this this process can take one minute as you're stepping into your day. Or if you take a whole hour of truly sitting down with yourself thinking about the major transitions you're going through versus the minute transitions of the day. Sorry if I'm going too fast or how slow down my words. This is another simple slide about talking about transition rhythms. This is more in the day to day, starting the work day with a routine. This comes from an article from the Harvard Business Review. And they talk about the simple routine of Mister Rogers. How he would walk into his house and takeoff is sweater or put a sweater on and put on his shoes and it was a sign of okay, I'm starting the workday or I'm away from the workday, having something simple like that, a ritual way that you say. I'm done with the workday or I'm ready to start the work day, especially if you work from home. This is essential because your workspace becomes your living space. And it's necessary to turn it off at certain times and turn it back on at other times. The next piece of this is making a plan, create a schedule, have a calendar, a space that feels organized so that when you transition from one to the next, things are less likely to surprise you because they're not in a space that you understand. And then prioritizing communication. This piece does helpful. In the middle of my day, whenever I have 15 minutes of am I going to make a work communication or am I going to make a life communication where I reach out to a friend whose texted me, or do I need to respond to an email trying to keep the work things in the workspace and the friend things in the relational things and the other spaces. We'll talk later about work-life balance. But that's a simple way to help with transitions and rhythms, is trying to keep work at work and trying to keep relationships at, are not just relationships, but keeping the other aspects of our life in outside of work times. And then similarly, because Christopher Robin, similar to the Mr. Robert Rogers example, having something to wrap up the routine that tells your brain work time is done, and now we're ready to transition into life. As I was creating this, I was thinking of different people that transition a lot in what came to mind also was classrooms and second graders, third graders, fourth graders. And so these are some tips for teachers on how to transition their class of 25 second graders on how to step into the next piece to, in order to minimize wait time and increase productivity and fun and play. In a few of these, you can read. So if you want to read through this, feel free to, but a few of them that stand out to me is practice makes perfect. So knowing that if you feel like your transitions right now I feel chaotic. There is, it takes practice to bring like calmness and security and the transitions. Also using transition objects, this is a small thing that could be helpful for you or your students you're sitting down with to have different objects that allow for me to know I am moving from this thing to the next thing. It could be your computer, it could be your journal, it could be anything to have an object that knows. Okay, I'm going from this place to this, and this is coming with me. This is a constant and the transition from one place to the next. Yeah. Also don't rush it. I know that as our lives get busy and as students start coming more, coming onto our campuses, it's gonna get quick. We're gonna have more and more on our schedules and on our calendars to try and to figure out what Paste works best for you if you love the go-go, go doo, doo doo BBB, and that brings energy to your life. Then set your calendar up to be like that. If you're like No, I only have like four I can only do four student meetings a day or five or six. Know what Paste works for you and then allow for it. You do not feel rushed because your students will feel, if you feel rushed, they'll feel you're rushed and it'll take away from the presence in the space. I'm talking a lot right now. I'm going to keep talking for a little bit longer and then we're gonna go into breakout rooms. But these are just a few different truths or thoughts or perspectives when it comes to these different hats that we wear. There's a book by a man named Henry Cloud. And it talks about boundaries. And the thing that came from this book that has just really resonated with me as the difference between a wall and a gate. And he refers to our skin as a gate because it lead to good things and bad things out. And when we have walls up and doesn't allow for there to be this breathable flexibility for us in our everyday lives. With that thought, we have the opportunity to have a gate between our work and our life balances. Because ultimately, I don't know about you-all. But sometimes when a kid gets sick or someone dies, my life gets into my work and I can't control it and I can't stop it. And so figuring out how to have a gate between my work and my life so that I can say to my supervisors, we can have that communication of, hey, this part of my life is getting into my work. Do I have flexibility to pull and give attention to my life so that then work doesn't negate or doesn't get what it needs, and vice versa. Sometimes you might have an event on a Friday night that you get volunteers told to do. Or you might have something like a conference that's on a Saturday and Sunday that then gets into your life. And then so then creating the flexibility. So you don't have bitterness, anger, resentment, buildup, and you allowing for there to be an opportunity to take from work to build back into your life. So saying, Hey, this is taking my Saturday. Can I have half of this Monday to clean my house and do my laundry because I'm not able to now and my life feels chaotic because of that. So keeping that door open with your supervisors, I'm not sure what control everyone has in this space. But that's something that comes to mind often with boundaries is, is, are the boundaries in my work and my life. Is there a wall between these boundaries or is there a gate to where there can be flexibility with what comes in and what comes out. This also applies for the everyday routines. Is there flexibility for meetings with meetings to move to if they need to, and things to be adjusted throughout the day so that you can really approach the day as the human that you are. Here are a few more little facts or truths, facts or thoughts or visuals. The distance between expectations and reality is disappointment. This has really impacted the way that I approach life because I like meeting people's expectations and I like my expectations being met. And sometimes my realities are not there because I expect big and I want really amazing things to happen. So the distance between this is often miscommunication or just the realities of life. And so figuring out how within our boundaries we can communicate expectations. And I often ask my mom and my boss, what are the unspoken expectations around this weekend event or this project or anything so that then the unspoken can be put into the room. So then we can level it out with the reality to decrease disappointment. And also knowing that disappointments real hands-on isn't asking that question of what is this really about can allow for you to say, Oh, I'm disappointed about this situation because I expected this to happen and this is what actually happened. Bummer. Okay, moving forward, how can I adjust my expectations? Are bringing the reality up so that I can minimize the disappointments for myself and for others. Another thing with boundaries is less is more. We're about to get into groups and brainstorm all the different hats that you wear. And hopefully it'll be a helpful visual for you to see. Oh, I have 30 hats that I wear. How do I do all of them? Well, I don't know if that'll be your life. It's helpful for us to know what are we saying yes to you and what are we saying no to you? Because ultimately, less is more when we're able to give ourselves fully to less things. Again, I'm not sure exactly what all the hats are there forced upon you? I don't know if that's right. Where does it like required to read them versus the ones that you're choosing to do. Ultimately trying to see this less is more idea. And then with the boundaries of yes and no, you might have some house. You're like, I think I read this, but I don't know if I'm supposed to wear this. I don't really want to wear this. There could be a gray space for you with these different hats. And ultimately what we're trying to do is say, what are, What am I saying yes to and what am I saying no to? Because there's a lot of exhaustion and the maybes of our lives. Again, this is a lot of information we're about to get into breakout groups. So another fees is we are all limited. We're all given 24 hours in a day, seven days a week. That one over there is a calendar, if it looks weird. And however many days in a year. And we are limited. And that is the, the rules of the game that we're all playing is this much time in the day. We also have a certain amount of energy for those 24 hours. So I just want to acknowledge again our limitations that we're not infinite. People who have all the energy and time in the world. We are confined to this, these limitations. I think it's honestly a gift. If we're given 32 hours in a day, we would use it the same way. We use these 24 hours. Learning how to utilize these 24 hours to serve us and the people that were around. Okay. Breakout Room time. Now we're gonna go into breakout rooms and I'm going to put jaw or can Christina can you help me put them into breakout rooms? And I want them to stay in the same breakout rooms for the next time to her room. Let's do three per room. In these breakout rooms, I want you to first introduce yourself and share where you're from, what you do. Then I want you all to just do a classic coaching brainstorm session of all the hats that you wear in your everyday life. You can make a separation of work hats and life hats. And then we're going to come back together at 1130. You have like a little while to talk to this person. So introduce yourself, brainstorm the hats that you wear. Okay, Everyone shouldn't be invited to join a room now. I am and it's three to four people. Perfect. And I said I'm not going to go and I can now contrary to take a look in case there's incorrect, we stop recording and then restart again. So this chunk of time is not or is that mess it up? Yes. That shouldn't be fine. Lines and I'm tripling. It. Fails. Wait for everyone to get back in. I think that that's not everyone. That everyone I can't even see the trend. Okay, Well, welcome back. Thank you for going into rooms, sharing a part of you and brainstorming these hats. As coaches. I'm like, I don't know how far you've gotten your brainstorm or if you like, because you see the person and say you most likely talked to the person, or you might have gotten through all of your hats. Either way. Great job. Thanks for showing up. But the next thing we're gonna go, we're gonna go back into groups again. And I want you to choose one of your hats, potentially the one that's killing you the fastest, or the one that you like the most, either choose whichever one would feel encouraging and fun to you. And this is the time where we're going to organize the closet. And I want you to ask the questions of whatever you want to ask around this. I believe that you sit down with students all the time. And so right now you're talking to a coach. And so I believe there's a lot of beautiful gold inside of this chat right now. Points out of this Zoom room right now for you to discover more about this hat and even learning from each other. So asking, what are the strengths of this hat? Where am I already feeling strong when it comes to this hat? What are the weaknesses of this hat? Where do I see that there are holes or there's limitations, or there's even just weakness in this. Then what's one growth goal that I have for this hat? I don't know if you need an example, but an example for me would probably be admin work. There's a lot that fits under that hat, a lot that's in that umbrella. And it's a lot of alone time with me on a computer screen, which is not my favorite. I didn't go into coaching to be on a computer screen by myself. So asking the question, I'm okay, Where am I strong in this? I love being creative. I appreciate organized spreadsheet. I like whenever the box or shared space of documents is organized. And so I want to go through the process of that. Realistically, a weakness of mine is doing it. Actually sitting down and thinking through things and putting it into a form that I can understand it and the other people in my life can do it. So a growth goal for me could be to set a part of it some time on my calendar every week to just work on admin work so that it doesn't feel like a hidden, surprising tasks that comes onto my calendar or takes on my calendar, my time with people. But instead, it's something I genuinely have planned out. I have something planned out to do. Okay, So we're gonna go back into our groups. And you're going to ask the question of what's the strength of this hat? Or you can even first dig into which had, are you going to talk about the strength, What's the weakness, and then what's a growth goal you have for it? I'm gonna give you all some time. You're going to have about 15 minutes to talk in your groups. And then we'll come back together. And then I wanna hear some nuggets of wisdom, some insights, some thoughts that you have about this hat, or just anything that we've talked about so far. Cool. Makes sense. Given the same group, same group. Strength, weakness, growth goals. Actually an eye in this space. So you have been recorded. Well, I think everyone's back. You see everyone. Welcome back. Everyone from your breakout rooms. For the next ten minutes, I want to create a space for us to talk about the meanings, the things that we took front or not, the meetings, the things that we took from this time. You can share them either in the chat or you can share them out based on what you all talked about in your groups or what came up for you during this time? Were probably have time for like six or so people to share. Hey, Mackenzie is Ladino Williams. But my group, we share that. We talked about the importance of like what we do as being like coaches. In director, we had a coating and director in my group. But we've talked about like pretty much what we do as our students is that it's like we're modeling. So we were talking heavily about boundaries. And as we have to set expectations in our roles for our team, we've talked about making sure that we center ourselves and we check ourselves. Sue light, I use the example of Ali. Show my team like You can't pour from an empty cup. But I'm, I have to make sure that I am make sure that my cup is being filled as I'm pouring into others or like tackling whatever comes each day. And I think that was like one of the biggest takeaways for sure in our in our group. I love that. I loved the piece of that came up in our group two, you cannot pour out what you do not have. The peace of modelling is so true because we're expecting these students, Hey, wear all these hats excellently. And that something else that came up in our group. We were like, well, the hat of a student only grow in the next season. So it's not like finish this season and then you run, the show is over. But instead it's like, no, there's more, there's more on the other side of being a student. And so the way that we model really does impact our students abilities to show up. I love that so much. I also want to say hello on the Knoxville, but I'm from Arkansas, went to Arkansas State University because I'm on the other side of the state. Over anytime. Lets me halfway. I can say I can share my name is Jessie Rosenberg. I'm at the University of Louisville or Lu Louisville, Louisville. However people want to say if we say Louisville, Kentucky. But one of the things as we were talking and I thought about and was kinda towards in the first session about our hats is these various committees and task forces that we get asked to be on. And they could be temporary, it could be a short-term thing or whatever. But what do we give up to put in the time for that? That part's never really clear, right? Is because it's not like I suddenly have time, um, I need to give up something in order to be on that task force would be on that committee. And sometimes I use the word volunteer role for volunteers to be on that and to do that. I think as supervisors because that's a new role for me. As of November. I need to think about that as well to say, okay, if if one of my supervisees is getting tapped for something, what can I get? Almost giving them permission or saying like, hey, because you're doing this, this can go on the back burner or you can spend less time doing this. Let's carve out that time on your calendar to make sure you have it, to dedicate it. But I think that's an important thing to think about. We joke about the other duties as assigned. But in these jobs there's so many of them. And so we need to really talk about how much time those things take. And they could be seasonal and whatnot, but we have to adjust. We can't just add. It's like the person just before it sets your cup is only sell for like we just can't do that. I love that. I love taking it from being just using yourself as a human. But it's actually seeing yourself as a human allows for you to see others as humans. And allowing for whenever you're supervising people, for them to be able to come to you and say, Hey, I can't say yes to this, or even just giving them the choice of would you like to say yes to this? And then them owning it more because they actually are choosing it instead of feeling like they have to do it. I love that dress and one or two more. I think. I sorry, you can go ahead, Maya. Hi, I'm Maya Anderson. And one of the things I was with an I lost her on the screen. Oh, there she is. But one of the things that we talked about that nobody ever tells you when you perceive you'll be working with students. Is that sometimes your coaching faculty as well? And that is a hat that nobody tells you you're going to wear. And coaching faculty sometimes is more responsibility than coaching students. Just because of how you communicate with them. This is like one of those and other duties as assigned type of things. Definitely valid. Yes. I feel that often I've coached many of my coworkers and people above me. And it's just a really interesting because to be no, I said to am like it's either I'm not sure Girl Friday because sometimes you have to help them understand how relevant your role is. But then there's also the other side of our goal here isn't demoralized students or destroy students like our goal here is to understand where students are at. Maybe we can change our approach sometimes. You have to say, so I'm hi, I'm Michael sauce straight on. And in my group with Julie and Deanne, we kind of all focused on some of our professional hats that we wear, whether just as coaches or counselors within our roles. And we all had a running theme of just wanting to learn and grow and just understand more about the field. And really just learned from other people whether we are talking about wanting to seek out more kind of like official growth opportunities, like this conference or just more reading, religious, kinda being even more evidence-based because we looked to the fact that we have these dispositions already, that we feel make us good coaches in our work. But wanting to not just kinda go based on those personalities and dispositions, but with having that approach, but to also be more evidence-based and having more backing to validate the way that we approach working with students, the way that we do. So he kind of all identified wanting to just spend more time and prioritize even more learning about the field in general and what other people will go. Other people's perspectives and approaches to coaching. So valuable and it's so cool that are on a similar page to get to see. I'm not alone in wanting to do these, in being casted me resources as you grow this part of you or this hat. Amazing. Yes, all of you. Thank you so much for showing up and being here and choosing to do the work with each of your hats so that you can help your students work with their different roles and hats that they put on throughout the day. I think it's really helpful to separate the different hats like Michael just mentioned, so that we can strengthen individual ones because ultimately, as we separate, distinguish what's true, what's wrong, what's week, what needs to grow, and how can I grow this? It will ultimately impact every other aspect of our lives. Thanks for showing up. That's all I have for today. Thank you. Yeah, thanks for being here. Thank you. If you haven't already done so, if you could please complete the evaluation. I've put it in the chat. It would be much appreciated. Thank you. Thank you for attending today's session. Handy, when I stop recording.